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Track parking expenses with precision
Gain better financial control and simplify reporting by allowing your employees on the road to effortlessly add quick notes to each parking transaction.
Full visibility over every parking cost with Expense Notes
Managing parking costs across a busy team can be messy. Receipts go missing, details get forgotten, and admin teams spend hours chasing the right information.
With Expense Notes, it’s easy to keep things organised. When a parking session begins, drivers receive a prompt to enter relevant details – such as project numbers or a short note – directly in the app. It’s quick, and it means every parking cost is automatically linked to the right context.
No manual tracking. No loose ends and far less time spent on filling out reports Just full cost visibility and smoother expense management, from road to report.
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Expense Notes gives your business:
Improved accuracy
Drivers are prompted to enter expense details at the start of each parking session, reducing the risk of missing data.
Seamless workflow
The pop-up prompts users to add project codes or notes, maintaining the parking flow, with the option to add details later.
Increased efficiency
Streamlining cost allocation greatly reduces manual administration, saving valuable time for admins and simplifying expense reporting.
Cost control
Gain full visibility over parking expenses with structured data, supporting smarter budgeting and seamless invoicing.
How Expense Notes works for your team
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On the go – for drivers
Employees use the EasyPark app to manage their parking as usual. When a session begins, they’re prompted to add a quick note – like a project number or short description. It’s quick, flexible, and keeps everything organized. This ensures accurate tracking with minimal disruption.
Start parking with just a few taps
Add project info directly in the app
Edit or complete notes at any time
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In control – for admins
In the EasyPark Business self-service portal, all parking sessions—along with their notes—are visible in real time. Admins can review costs, filter data, and export reports to Excel or PDF. Easily manage your users, add time restrictions, view parking history, and check invoices—everything in one place.
Clear overview of team parking activities and expenses
Export parking sessions with project notes for reporting
Cut admin time and stay on top of parking costs
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Make expense notes mandatory
Sometimes, a missing note means more work later. With the Mandatory Expense Note setting, businesses can require drivers to enter a project code or comment before they can start a parking session. This small step ensures every cost is properly logged—removing ambiguity and ensuring complete data from every user, every time.
This feature is especially valuable for businesses that invoice parking costs back to clients, track budgets across multiple projects or teams, or need to meet internal compliance and audit requirements.
Benefits for your business:
Accurate data from the moment parking starts
Increased compliance with internal reporting rules
Less admin follow-up, more accurate invoicing
4 200+
cities in 21+ countries
100 000+
EasyPark Business customers
Best garage and street coverage in Europe
Do you have any question?
We may already have the answer!
About the Expense Notes in the EasyPark app
How do I manage my business account?
Where can I find and download payment or parking history?
I have questions regarding invoices
Get in touch
Do you have any questions or want to know how to proceed? Get in touch! Call us at (+420) 800 021 110 or fill in your details and one of our advisors will get back to you as soon as they can. If you are already a business customer and have a question, check out our support section.
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Discover more options for your business
EasyPark Business Guest Parking
Are you dreaming of giving a superior experience to your customers or guests? EasyPark Guest Parking lets you start or schedule parking sessions for one or multiple vehicles at the same time from our self-service portal without the need for the app. You can start, stop or extend these parking sessions from your desk.
